We, as the Data Controller, are the company SIGNATURE SYSTEMS LTD., Company number 12035377, with a Registered office address at International House, 142 Cromwell Road, London, United Kingdom, SW7 4EF, Registered in England and Wales with Nature of business (SIC) 62012 - Business and Domestic Software Development
For all matters concerning privacy and data protection, you can always contact us via email firstname.lastname@example.org
Personal Data: any information relating to a directly or indirectly identified or identifiable natural person. That means that if we possess means to identify either you or even the device you’re using, any information that we can connect to you will be treated as Personal Data.
Data Processor: a third party that only helps to achieve the purposes determined by the Data Controller. For example, we as a Data Controller use many third-party services to which we outsource some parts of our activities that we don’t do ourselves for various reasons such as cost efficiency. A Data Processor is only allowed to process your Personal Data according to our documented instructions, and the GDPR obliges us to have a strict formal contractual relationship that ensures a truly sufficient protection of your privacy.
Third Countries: countries in which the GDPR regime is not applicable. Currently, by Third Countries we mean all countries that lie outside of the European Union.
We process Personal Data which you give to us directly, either by writing or orally, and Personal Data which we create ourselves based on the data, which you give us, and based on your behaviour during the recruitment process.
Aside from that, we may obtain your data from the following sources:
We actively search for potential candidates on the internet, mostly professional social media sites. When we find someone who we think would be a good fit, we collect his/her data and send him/her an invite for a job interview.
During the recruitment process, we process the Personal Data of our applicants to evaluate them and to find out whether they would fit for the role they are applying for. For some roles, we might even conduct tests or other advanced assessments.
For those applicants, who are not successful in the recruitment process, we want to remember that they went through the process along with some basic assessment so that we know how they performed in case they try to apply again for a different role in the future.
No matter the outcome of the recruitment process, we want to stay in touch with people who are interested in working for SSAS.com. Therefore, to keep in touch, we invite all of our candidates to the SSAS.com Community. All the necessary information about the processing for this purpose, including the link to opt-out from this programme, are sent to the email addresses of the candidates.
We need to hold the information about the recruitment process with all the candidates for the purpose of defense against potential legal claims. We will delete all the data after 3.5 years after their collection.
We don’t share your Personal Data with other Data Controllers.
In order to do our work in the most effective way, we use many tools and apps which help us. The providers of such tools are third-party entities so technically, the Personal Data is sent to other companies and we need to inform you about such transfers. However, in such cases, these third parties are acting on our behalf as our Data Processors and we always stay in control of your Personal Data. That means that even though the Data Processors are in possession of your data, they can only process it for our purposes and we are always in charge of it. They cannot under any circumstances use the data for their own purposes or use the data in a way that would go against our agreement.
Furthermore, we only use partners that have given us sufficient guarantees that they comply with the GDPR requirements and that your data will always be kept safe.
We use a tool which allows us to manage a database of people engaged in the recruitment process with SSAS.com.
Sometimes, to properly evaluate the skills of our applicants, we give them a coding task that they need to solve beforehand. For this, we use a tool called Codility. In some cases we also require our candidates to pass a language test which is evaluated by a third-party language.
We publish our open positions on several job boards, i.e. portals with job offers. These boards act as our data processors.
We want you to always be in control of your Personal Data. To this end, you have certain rights that allow for it. Under certain conditions, you may:
You can exercise your rights by contacting us at email@example.com
With regard to all issues related to processing of your Personal Data and to the exercise of your rights under the GDPR, you may always contact our Data Protection Officer.
Data Protection Officer
Data Protection is a serious matter and the rules are quite difficult to implement correctly. No one is perfect, and it may happen that we make a mistake. If you feel that we mishandled your Personal Data, please turn to us first. We promise that we will try our best to resolve the situation.
You can always approach us with any privacy or data protection related issue at firstname.lastname@example.org
Nevertheless, at any time, you have the right to lodge a complaint with a supervisory authority. If you are from the EU, you can lodge a complaint at the authority in the member state of your residence, in the member state where you work or in the member state of the alleged infringement.
Generally, the complaints will be handled by the Istanbul Office for Personal Data Protection.